Effective date: DRAFT. Last updated: 2026-04-19.
1. Who we are
Warden Systems LLC ("Warden Systems," "we," "our," or "us") is a Washington limited liability company based in Ridgefield, Washington. We build guardian software — technology that protects the people who use it.
This policy covers the wardensystems.ai website. Each product we ship (HearthWarden, Wizard, Ridgefield Main Street) has its own product-specific data practices, summarized on that product's own page and enforced in its architecture.
2. What we collect from the website
- Interest form submissions. If you submit the contact form on
/contact, we store the fields you fill out: name, email, and the optional fields (company, phone, tier interest, use case, timeline). - Server logs. Our web server records standard request metadata (IP address, user agent, timestamp, path requested) for security and debugging. Logs are retained no longer than 30 days.
- No third-party analytics trackers. We do not run Google Analytics, Meta Pixel, or any similar third-party tracking on this site.
3. How we use it
- To respond to your message.
- To send you information you explicitly asked for.
- To operate and secure the website.
We do not sell your information. We do not share it with advertisers. We do not feed it into any third-party system that could rehome it.
4. Where it lives
Interest form submissions are stored in a local SQLite database on our server, protected by standard access controls. The database is backed up encrypted.
5. Your rights
You can ask for a copy of everything we have about you, or ask us to delete it. Email hello@wardensystems.ai and we'll respond within one business day. Deletion is honored the same day unless a legal hold applies.
6. Children
Warden Systems products are not directed at children under 13. We do not knowingly collect information from children under 13 through this website.
7. Changes
If we make a material change to this policy, we will update the date above and — if you are a current customer — notify you directly.
8. Contact
Questions about this policy: hello@wardensystems.ai.
DRAFT NOTICE. This document is a placeholder written by the Warden Systems engineering team and has not been reviewed by legal counsel. It will be replaced by a counsel-reviewed policy before Warden Systems accepts any paid tenant. If you need the definitive policy now, email hello@wardensystems.ai.